Webelos Woods

Webelos Woods is a special weekend designed for Webelos Scouts (4th and 5th graders) in Thunder Wolf District and their parents to experience what awaits them when they register in a troop.  Webelos Scouts will have an opportunity to visit with older Scouts and troop leaders. Webelos Scouts will work on adventures.  Fourth grade Webelos Scouts will camp with a parent in a group camping area. Fifth grade Webelos Scouts and at least one parent will camp with a host troop.

 Directions to Camp  

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Registration

Only one representative from each unit will need to register. Webelos Woods is for Webelos Scouts and their parent(s)/guardian(s); there is no program for siblings. There is no onsite registration.

Register 

5th grade Webelos Scouts/parents and troop members: The registration fee is $8 and includes the camping fee, program supplies, and a patch; it does not include meals/ additional fees the may need to be paid to your host troop. Each 5th grade Webelos Scout and parent must register through a host troop. There is no onsite registration.

4th grade Webelos Scouts/parents: The registration fee is $28 and includes meals, camping fees, program supplies, and a patch. Packs must register all 4th grade Webelos Scouts and parents as a group.

Medical Forms

Upon arrival, each pack representative will need to turn in a packet containing a BSA Health and Medical Record (for all Scouting events; Parts A & B) for every adult and Webelos Scout attending. Packets will be returned at check-out. Troop leaders will be responsible for each participant’s BSA Health and Medical Record.  

Program

Scouts in troops will lead Webelos Adventure sessions. Webelos Scouts will receive a card that they mark which requirements of the adventure are completed at camp (typically partials). This is the only record of what has been completed. Fifth grade Webelos Scouts will be given an opportunity to select their morning and afternoon adventure pins first, then fourth grade Webelos Scouts will pick. Sign-ups happen after the opening ceremony on Saturday morning.

Adventures typically offered: Scouting Adventure, Fix It, Build It, Castaway, Game Design, Into the Woods, Outdoorsman, and Sportsman.

What to Bring

  • BSA Health and Medical Record (for all Scouting events; Parts A & B) for every participant
  • Fifth grade Webelos Scouts need to ask their host troop’s Scoutmaster what to bring.
  • Fourth grade Webelos Scout and their parents will need to bring: a tent, sleeping bags, foam pads, clothes/extra pair of shoes, camp chair, daypack, water bottles, flashlight, rain gear, toiletries, paper and pen, Webelos Handbook, hat, bug spray and sunscreen.

Tentative Schedule

4th Grade Webelos Scouts

Friday

 
6:00 pm Check-in and camp setup begins
9:00 pm   Pack's cracker barrel and information meeting (Pavilion)
10:00 pm  Troops - Scoutmaster and senior patrol leader meeting
10:30 pm  Lights out - quiet time

Saturday

 
6:45 am  Reveille
7:00 am  Breakfast
8:15 am  Opening ceremony / Sign-up for adventures
9:00 am  Session # 1
11:00 am Archery range time (Webelos)
12:00 pm  Lunch break
1:00 pm  Session # 2
3:00 pm Troop presentations for 4th grade Webelos Scouts and parents
4:00 pm Visit campsites
4:50 pm Flag ceremony
5:00 pm Free time
6:00 pm Dinner
8:00 pm Campfire
9:30 pm Packs cracker barrel
10:30 pm Lights out - quiet time

Sunday

 
7:00 am Reveille
7:15 am Breakfast
8:00 am Scouts Own Service
8:20 am Flag ceremony
8:25 am Awards ceremony
9:15 am Check-out
10:30 am District units and staff depart 
 

5th Grade Webelos Scouts/ Troop Schedule

Friday

 
6:00 pm   Check-in and camp setup begins
10:00 pm Scoutmaster and senior patrol leaders meeting
10:30 pm Lights out all

Saturday

 
6:45 am  Reveille
7:00 am  Breakfast
8:15 am  Opening ceremony
9:00 am  Session # 1 / Troops prepare campsites for inspection
12:00 pm  Lunch break
1:00 pm Session # 2
3:00 pm Troop presentations for 5th grade Webelos Scouts and parents
4:00 pm Visit campsites
4:50 pm Flag ceremony
5:00 pm Dinner/ free time
6:30 pm Patrol cook-off – judging at HQ
8:00 pm Campfire
10:30 pm Lights out

Sunday

 
7:00 am Reveille
7:15 am     Breakfast
8:00 am Scouts Own Service
8:20 am Flag ceremony
8:25 am Awards ceremony
9:15 am Check-out
10:30 am District units and staff depart 

Parent-Focused Activities

Saturday

9:00 - 9:45 am Webelos to Scout Transition
10:45 - 10:30 am   Gear Talk
10:30 am - 12:00 pm TBD
1:00 - 3:00 pm Merit Badge Counselor Training

Uniforms

Field uniforms are to be worn while traveling to and from Webelos Woods, Saturday evening program and to the Sunday morning worship service. Activity uniforms (any Scout t-shirt) may be worn at other times.

Cracker Barrel/Information Meeting

There is a parent and 4th grade Webelos Scout meeting at 9:00 pm on Friday evening at the pavilion. Snacks will be provided and information will be shared regarding schedules and the weekend's activities. Please bring a cup, a pen, and a chair.

Leaders Meeting

There is a leader's meeting at 10:00 pm on Friday evening.  All senior patrol leaders and Scoutmasters from each troop should be in attendance for final instructions and schedules. Please bring a cup, a pen, and a chair.

Troop Cook-off

Saturday evening each troop may enter one dish for the cook-off.  This dish can be any entree of your choosing and cooked in any manner. Troops with several patrols who are cooking a dish will need to select one dish is to be presented. Points will be awarded on appearance, taste, complexity, and incorporation of the theme.

Scouts Own Service

Troops will conduct their own Scouts Own Service in their campsite.  Webelos Woods staff will hold a non-denominational service for all 4th grade Webelos Scouts and their parents.

Parking

Park in designated parking areas only. Cars will not be permitted to be parked at troop campsites.  Unit trailers may be left in their campsite as long as wheels are blocked and the trailer is secured when unattended.

Troop Campsites

Each troop will be assigned a campsite adequate for the number of Scouts indicated on the troop registration form. A large number of last-minute additions may result in overcrowding of campsites, so please have an accurate count for registration. Be reminded to have a first aid kit, trash bags, duty roster, and meal planner visible in the campsite.

Cooking and Fires

Each troop will be responsible for its own meals, furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals. A fire station/fire guard posting must be in place before any cooking or campfires may occur. No liquid fuels are allowed per SHAC policy, and you may not build an open fire on the ground anywhere.  Existing campfire rings are allowed. Please bring in your own wood/charcoal/ fire pit/sand if you choose to build a fire.  Propane stoves are allowed.  Remember that all materials brought in must be taken out.  Campsite ash must be removed; do not put ash in the trashcans.

Water

Fresh water will be available. All troops should bring their own containers (with lid) to transport water back to their campsites as needed.

Trash

The event will adhere to the LEAVE NO TRACE practices. All trash must leave with your unit and unburned firewood should be carried out. Remember “Carry in – Carry Out.”

First Aid and Safety

There will be a first aid station staffed Saturday for any Scout or Scouter needing assistance. The first aid station will be centrally located and marked with a red cross sign. Please be sure to advise your patrol members of its location, which will be announced at the Friday leader's meeting.

Check-out and Patches

When you are ready to leave on Sunday morning, send a representative from your unit to the camp headquarters to have a staff member visit your campsite for inspection. If your campsite is ready for your departure, you will be given your patches and health forms.

Disabilities

Scouts with a physical disability are encouraged to participate in all activities.

Campsite Inspections 

Campsite inspections will take place for all troops sometime Saturday afternoon.  The troop with the highest point total will be recognized.

Webelos Advancements

Webelos Scouts will be allowed the opportunity to earn adventures.  Webelos Scouts will sign up for these after the flag ceremony on Saturday.

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district have the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Cancellations and Late-Breaking Information

For late-breaking news and announcements, sign up for our district texting service and e-mail list.  Webelos Woods will happen rain or shine unless there are dangerous conditions.  “Be Prepared” for all types of weather and conditions. Webelos Woods will not have an alternate or rain date.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them. 

BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • One-on-one contact between adults and youth members is prohibited. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.

Youth Protection Guidelines     Guide to Safe Scouting      Sweet Sixteen      Enterprise Risk Management

Contacts

For questions, contact Rusty Major at 713-724-4914 or the district activities chair.